Top 4 Reasons Your Organisation Should Use a SharePoint Intranet

SharePoint is a cloud-based Microsoft solution that serves as a centralised repository for all types of organisational content including documents, company news and announcements, and knowledge resources. Today we take a look at the top 4 reasons your business should use SharePoint as its company Intranet.

The author of this page: Conall O'Kane
Conall O'Kane, Practice Manager - Modern Workplace Nov 16, 2023

Enabling employees to access important information quickly and efficiently and reducing the time spent searching for information, a SharePoint intranet helps enhance communication and collaboration across your organisation. Below we discuss how organisations can benefit from implementing a SharePoint Intranet. 

Boost Employee Engagement 

Gallup’s 2023 State of the Global Workplace Report found that only 15% of employees feel actively engaged in work, yet employee engagement is a crucial factor in maintaining company culture, strengthening employee and customer relationships, and even retaining staff. In fact, the low level of employee engagement has led to a significant rise in the number of employees “quiet quitting” - a phenomenon where workers become psychologically disengaged from their entire role in an organisation. They may not even know what to do during their workday anymore and lack the relationships with coworkers to seek guidance. Low employee engagement and actively disengaged employees cost the global economy up to 8.8 trillion dollars, according to Gallup. 

With the large numbers of employees currently working at least semi-remotely exacerbating this issue, it is important that businesses find a way to keep employees digitally connected if not physically together in the office. SharePoint can help organisations boost employee engagement by centralising organisational information. Businesses can create news and announcements sites and even discussion forums to keep staff informed, connected and engaged. Employees can even personalise their Intranet experience by selecting the content and resources that are most relevant to them, further enhancing how staff engage with the platform. 

As well as improving employee engagement, an intranet can facilitate better collaboration across the organisation. Employees can easily work together on documents that offer features like co-authoring and version control, simplifying how teams collaborate on projects. 

Leverage A Future-Proof Solution 

As the world of work moves further into the era of artificial intelligence (AI) and automation, companies need solutions that will evolve in line with the newest technological advancements.  SharePoint now has a built in AI-powered assistant called Copilot, which allows users to use natural language prompts to simplify site and content creation within SharePoint. Backed by the innovation of Microsoft, companies can be guaranteed that Copilot will always be ahead of the curve in terms of AI.  

Further, your SharePoint can be integrated with Power Automate, Microsoft’s robust automation tool, to automate processes within your intranet. For example, automatically publish a company announcement to your intranet at a specific time or date, or automatically have meeting reminders sent to managers and employees. Automation can help businesses reduce manual tasks, streamlining processes and boosting organisational productivity. 

Finally, a SharePoint intranet is a scalable solution that can grow alongside your business. No matter the size of your organisation, SharePoint can cater to your business needs, while maintaining its enterprise level security. With SharePoint as your company intranet, you can rest assured that the solution will be prepared for whatever the future brings. 

Analytics and Insights 

SharePoint provides reporting and analytics tools that provide insights into site performance, user behaviour and engagement. These insights can then be used by organisations to refine their Intranet content and optimise the user experience. 

Seamless Integration 

SharePoint integrates perfectly with other Microsoft 365 solutions, such as Outlook and OneDrive. This means that users can access and use their own emails and files from within the Intranet, streamlining how employees work. Not only that, but integration with Microsoft Teams enables real-time communication and collaboration among teams. 

If you would like to learn more about SharePoint Intranet, contact one of our solution experts today or check out our case study with LIA, who adopted a company intranet to improve communications and boost employee engagement.

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