Introducing SharePoint Premium

Building on SharePoint’s powerful content management capabilities, Microsoft has announced the release of SharePoint Premium which allows users to harness both AI and automation to enhance content experiences, content processing, and content governance.

The author of this page: Conall O'Kane
Conall O'Kane, Practice Manager - Modern Workplace Dec 20, 2023

Across every department and organisation, content forms the basis for many different business processes and operations. From facilitating collaboration and knowledge between employees to documented company procedures and policies that ensure the smooth running of operations. With so much content at their fingertips, organisations must ensure they have good content management processes in place to not only organise content but also help ensure the correct security and compliance measures are in place.

Microsoft’s SharePoint is one of the world’s leading content management platforms powering all of Microsoft 365 including OneDrive, Microsoft Teams, Viva, Loop, Stream and Microsoft’s Copilot. With Microsoft constantly adding new features to the platform, they recently announced the introduction of SharePoint Premium which is the next evolution for Syntex. SharePoint Premium combines AI and Automation along with added security to all content experiences. With many organisations already using SharePoint to manage their content, SharePoint Premium further enhances the capabilities of the platform by automating the process of extracting key information from content ensuring users can more easily access the value within their data.  It also delivers new ways to engage with your content and maximise content value.

Below we explore some of the key features that users can expect from SharePoint Premium.

Integrated File Viewer

Content management platforms need to go beyond simple file storage and sharing capabilities. In line with this, Microsoft has announced that they plan to extend the power of Office collaboration to the integrated file viewer which supports over 400 file types. This will allow users to add comments, mentions, ink, tasks, and much more to any file in the file viewer.

Business Document App

The Business Document app in Teams makes it easier than ever before for users to work on high-value documents such as contracts, statements of work, invoices, and much more. The app creates a unified view of all high-value documents and can deliver timely alerts for any contracts or documents that are expiring soon and may require attention. Furthermore, users can build new contracts using Word that leverage content assembly to fill in key details for new contracts and compare related contracts using the new AI-driven deviation engine to spotlight changes that may require additional attention. Users can also use the new AI-driven clause analyzer that automatically detects high-risk documents with the risks identified.

New Document Portal

Collaboration on important business documents with external parties such as customers or suppliers has also been enhanced with the new document portal. An easily accessible external site that can be tailored to match the organisation’s brand, the document portal creates a secure place for organisations to collaborate with key external stakeholders with confidence.

Content Processing

With SharePoint Premium, users can use AI to tag, classify, and secure documents. By enriching content in this way - with added security and structure - users can make sure they get the most out of automated workflows and Microsoft’s Copilot. Automated templates can also help users create content at scale. Users can also take files or stream videos and translate them automatically with dozens of languages supported.

SharePoint eSignature

Microsoft plans to introduce SharePoint eSignature as part of SharePoint premium. SharePoint eSignature will securely digitise your document signatures and approvals. This will become available in 2024 and for organisations who already have an eSignature solution in place, Microsoft has announced Adobe and Docusign as its SharePoint eSignature launch partners.

Data Access Governance

With lots of content stored within an organisation's tenant, it is essential to ensure that the correct governance is in place. SharePoint Premium extends IT controls to content owners and creators when it comes to content access and governance. One new governance feature from SharePoint Premium is Data Access Governance (DAG) insights. With overshared content and sites posing an operational risk for organisations, the DAG report provides a top-level view of sites that have potentially been overshared, this view can be filtered by sharing policy, teams-connected sites, privacy, sensitivity labels, and more.

Data Access Controls

Building on the DAG insights, SharePoint Premium also allows users to trigger site access reviews, these encourage content owners to look at potentially at-risk content, review access, and make necessary changes to ensure that sites are being shared correctly. If the user finds that a site is overshared, they can enable the new restricted access control policy that specifies the security groups that can have access, even if the files were shared directly with other teams.

Content Event Insights

Another key feature that will be available in SharePoint Premium is content events insights. This highlights interesting moments in the content lifecycle for users. These moments might include a large download volume or a high number of recent shares. The insights also include context around each notification such as the specific files involved and the users impacted.

These are just some of the exciting new features that will form part of SharePoint Premium, helping users harness the power of AI to take content management to the next level. If you would like to learn more about how your organisation can benefit from SharePoint Premium, get in touch today to speak to one of our experts.  

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