Modernise your Workplace with Microsoft 365
In today's article we explore what it means to modernise your workplace, as well as some of the Microsoft 365 tools your organisation can use to create a modern workplace.
Modernising your workplace means digitally transforming your organisation and how it operates through the adoption of technologies that are designed to boost productivity and efficiency, while laying the foundation for a future-poof IT environment. Business investment in digital transformation, underpinned by cloud technology, has increased steadily in recent years, and continues to be a priority for many companies. This is made evident by the fact that global business investment in cloud computing in 2024 is expected to surpass 1 trillion dollars, according to Forbes.
But why is workplace modernisation so important?
Developing a more modern workplace is crucial for the long-term success of any organisation and has numerous business benefits. First and foremost, using the latest and greatest technologies ensures your business can easily adjust to unprecedented market changes as quickly as possible. We saw during the pandemic how many businesses who used on-premise solutions struggled to quickly adjust to remote/hybrid work settings and had to migrate systems to the cloud. Businesses who were already leveraging cloud solutions were at an advantage as they were able to adapt quicker and continue operating despite the challenging work environment. Creating a modern workplace means creating an agile organisation and keeping that competitive edge even in situations of uncertainty.
Secondly, workplace modernisation can help drive productivity by optimising business processes through the integration of technology like Artificial Intelligence (AI) and automation. As well as this, using cloud solutions can further foster productivity through enhanced communication and collaboration. Cloud-based tools such as Microsoft 365 apps make it possible for staff to work together in real time regardless of physical location. This kind of flexibility is ideal given the increase in remote and hybrid work in recent years.
Below we discuss some of the Microsoft 365 solutions your organisation can integrate to help create a modern workplace.
Integrating group chats, video calls and other Microsoft 365 applications, Microsoft Teams allows teams to communicate seamlessly, fostering real-time collaboration among teams regardless of location. Employees can work together, sharing files and documents within groups and even collaborating on projects as you do not need to leave the Teams environment to work on Word documents or Excel sheets. As a central communication hub, Teams promotes more effective teamwork and streamlines workflows by delivering a cohesive platform that connects the important apps teams need to collaborate on. Further, Microsoft Teams enables workers to harness the power of AI in their daily work with built-in AI assistant, Copilot. Users can easily summarise key discussion points, note action items and answer your questions through natural language, helping create more productive meetings.
Allowing teams to create, manage, share and collaborate on content, SharePoint serves as a business document repository. Teams can work on content at the same time, with features like co-authoring and versioning boosting collaboration and teamwork. SharePoint can also be used to create a company intranet, a digital space where employees can connect remotely, sharing company news and updates. Implementing a company intranet helps organisations boost knowledge sharing within the business and promote employee engagement. Further, SharePoint Premium enables organisations to leverage the latest advancements in AI and automation to enhance content processes. AI can be used to analyse and categorise documents, which can then be automatically routed to the relevant department for approval or actioning. Automated data extraction from content also boosts content accessibility, streamlining the search for information or content.
If you would like to learn more about Microsoft 365 solutions, get in touch with one of our experts today.