Supercharge Productivity and Governance with SharePoint Premium

Is your business ready to take productivity and governance to the next level? SharePoint Premium harnesses AI and automation to provide new advanced productivity and governance capabilities.

The author of this page: Conall O'Kane
Conall O'Kane, Practice Manager - Modern Workplace Jan 23, 2025

As organisations adapt to meet the demands of a digital-first world, staying ahead requires tools that empower collaboration, streamline operations and maintain security. Building on the foundational features of Microsoft SharePoint, SharePoint Premium takes the familiar capabilities to new heights. With advanced AI-driven features, automation and enhanced security, SharePoint Premium is designed to help organisations push the boundaries of productivity and add an extra layer of content governance and security.

Going beyond storing files or managing simple workflows, SharePoint Premium transforms how teams work by providing deeper insights and discovery, automating complex tasks and ensuring seamless collaboration across departments and stakeholders. If you’ve mastered the basics of SharePoint, explore how these advanced features can unlock even greater efficiency, security, and innovation for your team.

Streamlined Content Assembly

SharePoint Premium’s content assembly is a powerful feature that helps streamline document creation. Users can create dynamic templates by uploading existing documents and SharePoint Premium will create a modern template. Then using this template, content assembly capabilities will automatically generate content from pulling data from SharePoint libraries. This helps streamline the creation of routine business documents such as contracts, statements of work, service agreements and much more. This helps reduce the bottlenecks associated with manual document creation enabling faster turnaround and consistent high-quality outputs.

AI-Driven Document Processing

SharePoint Premium incorporates AI for intelligent document processing and handling. Using prebuilt, structured and unstructured document processing models, SharePoint Premium can extract information from different document types, such as contracts, invoices or receipts. It can also help detect and extract sensitive information from documents. For example, this could be particularly useful for finance teams processing documents where the system automatically extracts details like purchase order numbers or payment statuses. This automation reduces manual errors and saves time allowing your team to focus on more strategic and valuable activities for the organisation. SharePoint Premium also allows users to easily create a translated copy of a selected file in SharePoint, all while preserving the original content and format. With dozens of languages to choose from, you can translate files manually or on demand at scale by creating translation rules.

Streamlined Document Signing

SharePoint Premium further supports organisations with SharePoint eSignature. E-signing documents should be easy, secure and within the flow of your business processes. SharePoint’s eSignature allows your team to request electronic signatures and easily sign documents, all while providing the security and compliance of Microsoft 365. Users can easily send documents for signature to users both inside and outside of the organisation, It also provides a digital audit trail that can be used to verify the authenticity of documents and transactions. SharePoint eSignature is also integrated with other electronic signature providers, such as Adobe Acrobat Sign or Docusign. Organisations can initiate requests using these providers in SharePoint, all while ensuring the secure and automatic storage of signed documents in Microsoft 365. This feature boosts productivity by accelerating contract execution, reduces the need for physical signatures, and eliminates delays caused by manual approval chains. 

Enhanced Metadata Management

Advanced metadata tagging and AI-based classification in SharePoint Premium improve the discoverability and relevance of content. By shifting from a site-centric to a document-centric management model, organisations can ensure employees locate necessary information faster, avoiding wasted time searching through poorly organised repositories. Along with automated document tagging and classification, SharePoint Premium also facilitates image tagging which automatically tags images with keywords using AI, making it easier to search sort and filter the images. Further, taxonomy tagging and autofill columns help simplify document organisation further. This feature supports smoother workflows and helps provide the basis of powerful AI search capabilities.

Integrating with Microsoft 365 Copilot

SharePoint Premium seamlessly integrates with Microsoft 365 Copilot, enhancing its capabilities around automation and AI. The AI document processing and advanced classification tools and metadata quality in SharePoint Premium directly improve the performance and result in Copilot. Further, Copilot can enhance SharePoint Premium capabilities such as document creation, Q&A and running complex queries. For example, teams can use Copilot to find specific documents based on criteria, it can also automate the translation of documents or streamline the routing of documents for approval processes.

Advanced Governance Capabilities

SharePoint Premium helps amplify your document governance and security even further with the inclusion of sophisticated sensitivity labelling and governance tools to simplify secure collaboration, Features like Data Access Governance reports allow organisations to classify sensitive documents automatically, track sharing permissions, and identify oversharing risks. Further,  IT teams can use SharePoint Premium to trigger site access reviews allowing IT admins to alert content owners of sites at risk of a policy violation and prompt them to review access, make changes and confirm the right permissions are in place. For overshared sites, you can enable the new Restricted Access Control policy specifying the security groups that should be allowed access, regardless if files were shared directly. Content event insights highlight ‘interesting’ moments in the content lifecycle such as high-volume sharing or downloads of a particular file which may need to be investigated. These capabilities help automate some of the document governance and compliance processes, enhancing both security but also productivity.

SharePoint Premium is more than just an upgrade, it provides organisations with a new way to work smarter, not harder. Whether it’s automating document creation or enhancing data governance, these premium capabilities empower organisations to unlock higher productivity and meet the evolving demands of today’s digital-first landscape. Ready to harness the full potential of SharePoint Premium? Get in touch to speak with one of our SharePoint specialists.

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